Sr. HRIS/ Payroll Specialist
Posted on: January 15, 2022
If you have the needed qualifications, please submit a resume @
This position will be posted until the position has been
This position is subject to a veterans' preference.
CITY OF BELLEVUE
UNCLASSIFIED SALARY RANGE $23.90 - $32.97
POSITION TITLE:Sr. HRIS/Payroll Specialist
REPORTS TO:Human Resources Director
SUPERVISES:Not a supervisory position
PURPOSE OF POSITION: This role performs overall administration of
the HRIS/payroll system. This will include implementation,
maintenance, security access, training, and system upgrades or
enhancements. Additionally, responsible for managing and updating
the HRIS database tables, general ledgers, timekeeping system and
payroll settings. Position is also responsible for auditing
HRIS/payroll system and records for accuracy and compliance.
Responsible for the efficient operation of the payroll function by
performing a variety of highly confidential and technical duties to
effectively and accurately process employee time, rates of pay and
otherinformation integral to computing and processing payroll.
Performs a variety of confidential and methodological duties
related to payroll for multiple city departments including Police,
Fire, Finance and Administration.
Assumes primary responsibility for setup and maintenance of
Performs payroll administrative and accounting functions and
procedures requiring thorough knowledge of the City's departmental
policies, procedures and union contracts.
Serves as primary contact with HRIS/payroll service provider
ensuring end-to-end problem resolution with HRIS/payroll
Pro-actively identify HRIS/payroll issues and determine effective
business solutions to resolve issues. Serves as point of contact
for employees with payroll/timekeeping inquiries or problems.
Assists with bi-weekly payroll function including timekeeping,
processing, management of leave balances, garnishments,
reconciliation, payment disbursement, retirement contribution
Performs internal audits and manages external audit requests.
Ensures compliance with State, Federal and local laws and
regulations that affect the accounting and payroll functions.
Verify, complete and certify salary and employment history requests
from multiple sources. Works closely with the payroll vendor
relating to payroll electronic transfers of pay, benefits, W-2's
Oversee and follow through independently with problems that may
arise in payroll processing, timekeeping and/or payroll and
timekeeping software administration.
Assists Human Resources in administrative tasks associated with HR,
including but not limited to maintaining the employee files in
multiple formats, review benefit billings due for payment,PPACA,
FMLA, COBRA, Workers Compensation and various employment
Oversee calculation and application of confidential employee
garnishments, child support withholdings and federal and state tax
levies and ensures compliance with laws and regulations.
Ensures the third-party processor complies with federal and state
reporting of payroll taxes and completes the filing of all required
tax forms including W-2's, W-4P's and 1099R's.
Conducts and participates in salary surveys, interprets salary
data, and performs detailed analysis.
Prepares confidential reports for budgets, forecasts and bargaining
unit negotiations. Creates custom reports as needed.
Performs accurate computer input and retrieval utilizing a variety
of computer programs.
Manages the pay rates and benefits of bargaining unit contracts to
the payroll system and changes thereto. Including, but not limited
to, contractual wage increases, allowance payouts, comp time
payouts and/or benefit changes.
Calculates, validates and maintains Fire Department timekeeping and
payroll records, including bureau and suppression/FLSA rules and
rates and inputs payments when due.
Reviews accuracy of biweekly time sheets verifying hours of pay and
accruals used in compliance to each union contract and personnel
Performs accurate mathematical calculations in the performance of
Operates computers programmed with accounting software to record,
store and analyze information.
Maintains the confidentiality of all departmental documents and
Establishes and maintains effective working relationships with the
general public, supervisors, coworkers, employees and municipal
*Attendance at the assigned work location is an essential
Performs other duties as directed or as the situation dictates.
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITY:
Knowledge of and a minimum of five years' experience in applying
the principles, practices and techniques of bookkeeping, payroll
Knowledge of Human Resource Information System (HRIS) management
required, which may include report writing and HRIS
analytical/system access experience.
Knowledge of and ability to utilize computers and software
applications in the performance of job duties.
Knowledge of and ability to apply all federal, state and local laws
and regulations that affect the accounting and payroll
Knowledge of and ability to understand and keep current on State
and Federal labor laws and payroll laws and regulations.
Knowledge of all Bargaining Unit Contracts, Personnel Rules and
Salary Ordinances and State Statutes relating to Police and Fire
Pensions, pay rates, benefit eligibility, time off accruals,
reimbursement eligibility, allowance payment and/or other
compensation eligibility terms.
Knowledge of and ability to utilize the English language, proper
grammar, vocabulary, spelling and punctuation.
Knowledge of Microsoft Excel and spreadsheet applications.
Ability to develop specific goals and plans to prioritize, organize
and accomplish work.
Ability to maintain general filing system including computer
generated files related to payroll.
Ability to respond to sensitive and confidential information and
maintain confidentiality with departmental items.
Ability to examine, interpret, prepare and input a variety of
payroll worksheets, reports and provide analysis.
Ability to work with a high degree of accuracy with minimal
supervision in a high-volume environment.
Ability to communicate clearly and concisely, both orally and in
Ability to understand and follow process and controls and identify
possible process improvements. Ability to use logic and reasoning
to identify the strengths and weaknesses of alternative solutions,
conclusions or approaches to problems.
Ability to exercise independent judgment in the performance of job
Ability to oversee and follow through independently with problems
that exist with payroll during critical processing times.
ESSENTIAL EDUCATION, CERTIFICATION AND/OR LICENSES &
Must have five (5) years of related work experience in a
combination of payroll and/or financial related clerical work.
Experience with Business Intelligence or similar report writing
CPP, CBP, CEBS certifications preferred.
Graduation from high school or GED, supplemented by courses in
bookkeeping or any equivalent combination of experience and
training. College degree preferred.
ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS:
The physical demands and work environment characteristics described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Work is generally performed indoors in an office setting and
requires routine walking, standing, kneeling, bending, crouching,
reaching, stooping and climbing. The incumbent will be required to
lift and carry office supplies, books, files and other materials.
The incumbent is required to frequently sit for extended periods of
time, talk, hear and must have the ability to transport themselves
to and from various other city offices. Hand-eye coordination is
necessary to operate computers and various other pieces of
equipment. While performing the duties, the incumbent is required
to use hands to finger, handle, feel, or operate objects, equipment
or controls and to reach with hand and arms. Work hours may
occasionally be required in times of darkness. Vision abilities
required include close vision and the ability to adjust focus.
Work may be stressful when meeting deadline requirements.
The City of Bellevue is an equal opportunity employer. We do not
discriminate on the basis of race, religion, color, sex, age,
national origin or disability. If specific accommodations are
needed in order to apply for this position please contact the
Personnel Office at (402)293-3009
Keywords: CareerLink, Bellevue , Sr. HRIS/ Payroll Specialist, Accounting, Auditing , Bellevue, Nebraska
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